Quick Answer
Click Publish Draft in the header area of your Event listing edit page to submit for review. Your listing must include Event Title, Description, Logo, at least one Category, and Schedule. Approval typically takes 1 business day for Sponsor listings or 2-3 business days for Free listings.
Overview
Before your Event listing appears on Heritage Web publications, our team reviews it to ensure quality and legitimacy. We verify that event details are complete, the event is genuine, and content meets our community guidelines. After approval, your Event is assigned to relevant publications based on your Languages and Community Connections.
Step-by-Step Instructions
Step 1: Complete Required Fields
Before submitting, ensure you've completed all five required fields:
Field | Tab Location | What's Needed |
Event Title | Name & Overview | Name of your event |
Event Description | Name & Overview | Full event details |
Event Logo | Event Details | Image (min 200×200px) |
Event Categories | Event Details | At least one selection |
Events Schedule | Event Details | Start/end dates and times |
Step 2: Review Your Information
Check the Event Details tab for logo, categories, and schedule accuracy
Review the Name & Overview tab for spelling and completeness
Verify the Locations tab if you've added venue information
Click Preview in the header area to see how your listing will appear publicly
Step 3: Submit for Review
Look for the Publish Draft button in the header area at the top of the page
If you have unsaved changes, you'll see "Unpublished changes in draft" indicator
Click Publish Draft to submit
Your listing status changes to Pending Review
Step 4: Wait for Approval
Listing Type | Typical Review Time |
Sponsor | 1 business day |
Free | 2-3 business days |
You'll receive an email notification when your listing is approved or if changes are needed.
What Reviewers Check
Our team verifies:
Event appears to be legitimate and genuine
Event date is in the future
Logo meets image requirements (min 200×200px)
Description is appropriate and professional
No misleading, prohibited, or spam content
Community Connections are authentic (if selected)
After Approval
Once approved:
Your Event goes live on HeritageWeb.com
Heritage Web staff assign your Event to relevant community publications based on your Languages and Community Connections
The Publications tab populates with your assigned publications and visibility controls
The Publishing Status shows "● Published" in green
Potential attendees can find your event and contact you (if Private Messages are enabled)
Common Rejection Reasons
Issue | Solution |
Missing Event Logo | Upload an event image (min 200×200px) in Event Details tab |
No categories selected | Add at least one Event Category in Event Details tab |
Past event date | Update to a future date in the Events Schedule section |
Missing schedule | Complete the Events Schedule with start/end dates and times |
Spam or promotional-only content | Ensure listing describes a genuine, specific event |
Inappropriate content | Review and revise to meet community guidelines |
Important Notes
You can continue editing while pending—changes save to your draft and will be included in the review
Your draft saves automatically as you work
Submit early—allow time for review before your event date
Adding more details improves visibility—languages, community connections, and venue information help reach the right audience
Editing after approval creates a new pending version while your current approved version stays live
FAQs
How long does review take? Sponsor listings are typically reviewed within 1 business day. Free listings take 2-3 business days. We recommend submitting at least a week before your event to allow time for review and promotion.
Can I edit my listing while it's pending? Yes. Changes save to your draft and will be included in the review. Click Publish Draft again to ensure your latest changes are submitted.
What happens if I'm rejected? You'll receive an email explaining what needs to be fixed. Make the changes in your listing and click Publish Draft again to resubmit.
Will I be notified when approved? Yes. You'll receive an email confirmation when your listing goes live, and your Publishing Status will change to "● Published" in green.
What if I need to make changes after approval? Edit your Event and click Publish Draft. A new pending version enters the review queue while your current approved version stays live. Once approved, the new version replaces the old one.
How do I know which publications my Event will appear on? After approval, check the Publications tab to see all assigned publications. Staff assign publications based on your Languages and Community Connections.
Should I submit early or close to my event date? Submit early. This gives time for review, approval, and promotion. Last-minute submissions risk not being approved before your event.