Quick Answer
Go to your dashboard, click Events in the left menu, then click + Free Event Listing. Complete the required fields (Event Title, Description, Logo, Category, and Schedule), then click Publish Draft in the header area to submit for review.
Overview
Creating an Event listing takes just a few minutes. You'll add your event details, upload a logo, set the schedule, and select categories. After submission, our team reviews your listing before it goes live on Heritage Web publications.
Step-by-Step Instructions
Step 1: Start a New Event Listing
Log in to your Heritage Web dashboard
Click Events in the left navigation menu
Click the + Free Event Listing button
A new Event listing draft is created and you're taken to the edit page
Step 2: Add Your Event Logo (Required)
You'll land on the Event Details tab
Find the Event Logo section at the top
Upload your event image or promotional graphic (minimum 200×200px, maximum 5MB)
Accepted formats: JPG, JPEG, PNG, GIF, WebP
Step 3: Select Event Categories (Required)
Scroll to the Event Categories section on the Event Details tab
Click Add Event Category +
Select at least one category that describes your event
You can add up to 10 categories
Step 4: Set Your Event Schedule (Required)
Find the Events Schedule section on the Event Details tab
Enter the Start Date and Start Time
Enter the End Date and End Time
Select your Timezone
Check All Day if your event doesn't have specific start/end times
Step 5: Complete Name & Overview (Required)
Click the Name & Overview tab
Enter your Event Title
Add a Tagline (optional but recommended)
Write your Event Description with full details about the event
Step 6: Add Venue Location (Recommended)
Click the Locations tab
Enter the venue address
Add an Event Website URL if you have a registration or information page
Step 7: Add Ticket Information (Optional)
Return to the Event Details tab
Find the Events Tickets section
Click Add Event Ticket + to add ticket tiers
Enter ticket name, currency, and price for each tier
Note: Ticket information is display-only. Heritage Web doesn't process payments—link to your ticketing platform via Event Website.
Step 8: Submit for Review
Look for the Publish Draft button in the header area at the top of the page
If you have unsaved changes, you'll see "Unpublished changes in draft" indicator
Click Publish Draft to submit
Your listing status changes to Pending Review
Step 9: Wait for Approval
Listing Type | Typical Review Time |
Sponsor | 1 business day |
Free | 2-3 business days |
You'll receive an email notification when your listing is approved or if changes are needed.
What Happens After Approval
Once approved:
Your Event goes live on HeritageWeb.com
Heritage Web staff assign your Event to relevant community publications based on your Languages and Community Connections
The Publications tab populates with your assigned publications
Potential attendees can find and contact you about the event
Important Notes
Five fields are required: Event Title, Description, Logo, at least one Category, and Schedule
Tickets are informational only—link to your ticketing platform via Event Website for actual purchases
Events expire after the event date—plan accordingly
Recurring events need separate listings—create one listing per occurrence
No lead matching—Events are for promotion, not client referrals
FAQs
How long does approval take? Sponsor listings are typically reviewed within 1 business day. Free listings take 2-3 business days. You'll receive an email notification when approved.
Can I save and finish later? Yes. Your listing saves as a draft automatically. Return to Events in your dashboard anytime to continue editing.
What if my listing is rejected? You'll receive an email explaining what needs to be fixed. Common issues include missing logo, no categories selected, or past event dates. Make the changes and click Publish Draft again.
Can I sell tickets through Heritage Web? No. The Events Tickets section displays pricing information only. Link to your ticketing platform (Eventbrite, etc.) via the Event Website field for actual purchases.
Can I create events for multiple dates? Yes, but each occurrence needs its own listing. Heritage Web doesn't currently support recurring events in a single listing.