Quick Answer
Click Publish Draft in the header area of your Organization listing edit page to submit for review. Your listing must include Organization Name, Overview, Logo, and at least one Industry. Approval typically takes 1 business day for Sponsor listings or 2-3 business days for Free listings.
Overview
Before your Organization listing appears on Heritage Web publications, our team reviews it to ensure quality and accuracy. We verify business information, check that your logo meets requirements, and assign your listing to appropriate publications based on your Industries, Languages, and Community Connections.
Step-by-Step Instructions
Step 1: Complete Required Fields
Before submitting, ensure you've completed all four required fields:
Field | Tab Location | Requirement |
Organization Name | Name & Overview | Your official business name |
Overview | Name & Overview | Description of your business |
Logo | Organization Details | Business logo (min 200×200px) |
Industries | Organization Details | At least one selection |
Step 2: Review Your Information
Go through the Organization Details tab to verify your logo and industry selections
Check the Name & Overview tab for accuracy and spelling
Review the Locations tab if you've added address information
Click Preview in the header area to see how your listing will appear publicly
Step 3: Submit for Review
Look for the Publish Draft button in the header area at the top of the page
If you have unsaved changes, you'll see "Unpublished changes in draft" indicator
Click Publish Draft to submit
Your listing status changes to Pending Review
Step 4: Wait for Approval
Listing Type | Typical Review Time |
Sponsor | 1 business day |
Free | 2-3 business days |
You'll receive an email notification when your listing is approved or if changes are needed.
What Reviewers Check
Our team verifies:
Business name legitimacy and accuracy
Overview content is appropriate and professional
Logo meets image requirements (min 200×200px, appropriate business imagery)
License information is valid (if provided)
No misleading, prohibited, or spam content
Business information can be reasonably verified
After Approval
Once approved:
Your listing goes live on HeritageWeb.com
Heritage Web staff assign your listing to relevant community publications
The Publications tab populates with your assigned publications and visibility controls
The Publishing Status shows "● Published" in green
You can start receiving leads based on your matching criteria
Common Rejection Reasons
Issue | Solution |
Missing logo | Upload a business logo (min 200×200px) in Organization Details tab |
No industries selected | Add at least one industry in Organization Details tab |
Personal photo instead of logo | Replace with your business logo or brand image |
Business information couldn't be verified | Ensure your business name matches official records |
Invalid or expired license | Update license information or remove if no longer valid |
Inappropriate content | Review and revise Overview to meet professional standards |
Important Notes
You can continue editing while pending—changes save to your draft and will be included in the review
Your draft saves automatically as you work
Adding more details improves your listing after approval (languages, community connections, locations, hours)
Editing after approval creates a new pending version while your current approved version stays live
FAQs
How long does review take? Sponsor listings are typically reviewed within 1 business day. Free listings take 2-3 business days. Complex cases may take slightly longer.
Can I edit my listing while it's pending? Yes. Changes save to your draft and will be included in the review. Click Publish Draft again if you want to ensure your latest changes are submitted.
What happens if I'm rejected? You'll receive an email explaining what needs to be fixed. Make the changes in your listing and click Publish Draft again to resubmit.
Will I be notified when approved? Yes. You'll receive an email confirmation when your listing goes live, and your Publishing Status will change to "● Published" in green.
What if I need to make changes after approval? Edit your Organization and click Publish Draft. A new pending version enters the review queue while your current approved version stays live. Once approved, the new version replaces the old one.
How do I know which publications my listing will appear on? After approval, check the Publications tab to see all assigned publications. Staff assign publications based on your Industries, Languages, and Community Connections.