Quick Answer
Click Publish Draft in the header area of your Job listing edit page to submit for review. Your listing must include Job Title, Description, Apply URL, and at least one Industry. Approval typically takes 1 business day for Sponsor listings or 2-3 business days for Free listings.
Overview
Before your Job listing appears on Heritage Web publications, our team reviews it to ensure quality, legitimacy, and fair employment compliance. We verify that job details are complete, the Apply URL works, and the description doesn't contain discriminatory language. After approval, your Job is assigned to relevant publications for 90 days.
Step-by-Step Instructions
Step 1: Complete Required Fields
Before submitting, ensure you've completed all four required fields:
Field | Tab Location | What's Needed |
Job Title | Name & Overview | Position name |
Job Description | Name & Overview | Full role details |
Apply URL | Name & Overview | Working application link |
Industries | Job Details | At least one selection |
Step 2: Review Your Information
Check the Job Details tab for industries, employment type, and salary accuracy
Review the Name & Overview tab for spelling, completeness, and compliance
Test your Apply URL to ensure it leads to a working application page
Verify the Locations tab if you've added work location information
Click Preview in the header area to see how your listing will appear publicly
Step 3: Submit for Review
Look for the Publish Draft button in the header area at the top of the page
If you have unsaved changes, you'll see "Unpublished changes in draft" indicator
Click Publish Draft to submit
Your listing status changes to Pending Review
Step 4: Wait for Approval
Listing Type | Typical Review Time |
Sponsor | 1 business day |
Free | 2-3 business days |
You'll receive an email notification when your listing is approved or if changes are needed.
What Reviewers Check
Our team verifies:
Job appears to be a legitimate open position
Apply URL is valid and leads to a working page
Description is professional and complete
Fair employment compliance—no discriminatory language
Industries are appropriate for the position
No misleading, prohibited, or spam content
Fair Employment Compliance
Job descriptions are reviewed for language that could violate fair employment laws. Reviewers flag:
Not Allowed | Acceptable Alternative |
"Young professionals wanted" | "Entry-level candidates welcome" |
"Must be a native English speaker" | "Fluent English required" |
"Recent graduates only" | "0-2 years experience" |
"No older applicants" | (Remove entirely) |
After Approval
Once approved:
Your Job goes live on HeritageWeb.com
Heritage Web staff assign your Job to relevant community publications based on your Industries, Languages, and Community Connections
The Publications tab populates with your assigned publications and visibility controls
The Publishing Status shows "● Published" in green
Candidates can find your listing and click Apply to visit your application URL
Your listing remains active for 90 days
Common Rejection Reasons
Issue | Solution |
Missing Apply URL | Add a valid application link in Name & Overview tab |
Broken Apply URL | Test and fix the link, ensure it leads to a working page |
No industries selected | Add at least one industry in Job Details tab |
Fair employment concerns | Review and remove potentially discriminatory language |
Incomplete job description | Add more details about role, requirements, and benefits |
Spam or fake job posting | Ensure listing represents a genuine open position |
Important Notes
You can continue editing while pending—changes save to your draft and will be included in the review
Your draft saves automatically as you work
Test your Apply URL before submitting—broken links are a common rejection reason
Jobs are active for 90 days—plan accordingly for your hiring timeline
Editing after approval creates a new pending version while your current approved version stays live
FAQs
How long does review take? Sponsor listings are typically reviewed within 1 business day. Free listings take 2-3 business days.
Can I edit my listing while it's pending? Yes. Changes save to your draft and will be included in the review. Click Publish Draft again to ensure your latest changes are submitted.
What happens if I'm rejected? You'll receive an email explaining what needs to be fixed. Common issues include Apply URL problems or job description concerns. Make the changes and click Publish Draft again to resubmit.
Will I be notified when approved? Yes. You'll receive an email confirmation when your listing goes live, and your Publishing Status will change to "● Published" in green.
What if I need to make changes after approval? Edit your Job and click Publish Draft. A new pending version enters the review queue while your current approved version stays live. Once approved, the new version replaces the old one.
How do I know which publications my Job will appear on? After approval, check the Publications tab to see all assigned publications. Staff assign publications based on your Industries, Languages, and Community Connections.
What if my Apply URL changes? Edit your Job listing with the new URL and click Publish Draft. The change will go through review to ensure the new link works.