Create your Event listing by providing the event title, description, date/time details, categories, and venue information. Navigate to your dashboard, click "+ Free Event Listing," enter your event details including schedule (required), upload your event logo (required), and submit for approval. Event listings automatically expire after the event date passes.

Event listings promote conferences, workshops, community gatherings, and other occasions across Heritage Web's network. Whether hosting a professional seminar, cultural festival, or charity fundraiser, proper event setup ensures maximum visibility and attendance. This guide covers all aspects of creating compelling event details and managing complex schedules.

Make it descriptive and searchable:

Good Examples:

Avoid:

Include essential information:

Key Elements:

Example Structure:

For Single-Day Events:

Example:

For Multi-Day Events:

Example Conference Schedule:

For Weekly/Monthly Events:

While Heritage Web doesn't have built-in recurring event functionality:

Option 1: Single Listing

Option 2: Individual Listings

Example Description for Recurring: "Monthly networking lunch - First Tuesday of every month. Check our website for specific dates."

Choose all that apply:

Common Categories:

Tip: Select multiple relevant categories for broader visibility

Complete Location Details:

Required Information:

Optional but Helpful:

Example:

For Events with Multiple Locations:

Example Multi-Venue Event:

When to Use:

Setup:

For Virtual or National Events:

Example: "Webinar: 2:00 PM EST / 11:00 AM PST / 7:00 PM GMT"

If Schedule Changes:

Add Update Notice: "UPDATED 2/15: Event moved to March 22 due to venue availability"

Required Adjustments:

Example Virtual Setup:

In-Person + Virtual:

Example:

Invitation-Only Events:

Main Event + Breakouts:

Example Session Schedule:

Multi-Week Programs:

Example:

✅ Include complete schedule information
✅ Specify registration requirements
✅ Note what's included (food, materials)
✅ Add speaker/presenter names
✅ Include contact for questions
✅ Mention capacity limits
✅ List language availability
✅ Note accessibility features

❌ Don't use vague dates like "Coming Soon"
❌ Don't forget time zones for virtual events
❌ Don't omit venue details
❌ Don't use expired dates
❌ Don't forget to update if changes occur

Specify languages for multilingual events:

Example: "Presented in English with Spanish translation available. Materials provided in English, Spanish, and Mandarin."

Select communities your event serves:

Can I create an event that already happened? No, events must have future dates. Past events cannot be listed.

How far in advance can I list an event? You can list events up to one year in advance.

What if my event date is tentative? Wait until the date is confirmed. Changing dates requires re-review (1-3 days).

Can I duplicate an event listing for next year? You must create a new listing for each event occurrence.

How do I handle rain dates or postponements? Include contingency information in the description and update if needed.

Can one event listing cover multiple cities? Create separate listings for events in different cities for better local visibility.