Quick Answer
When you fill a position, pause the job listing by clicking "Pause Listing" in the Publications tab. This immediately removes the posting from all publications so candidates stop applying. Your listing data remains available if you need to hire for the same role later.
Step-by-Step Instructions
Step 1: Pause the Listing
Go to your Dashboard and open the job listing
Click the Publications tab
Click Pause Listing next to Publishing Status
The listing is immediately hidden from all publications
Step 2: Confirm Status Change
Verify Publishing Status shows "● Paused"
Your listing no longer appears in search results or publications
Candidates can no longer view or apply
Step 3: Decide on Long-Term Action
Keep paused: If you might hire again for this role
Let expire: If you won't need the listing again
Request deletion: Contact support via chat bubble for complete removal
Benefits of Pausing vs. Letting Expire
Action | Best For | What It Does |
Pause immediately | Quick action, possible future use | Hides listing, preserves all data |
Let expire naturally | Not planning to reuse | Automatic removal after 90 days |
Request deletion | No future need, want clean dashboard | Permanent removal |
Reusing a Filled Position Listing
If you need to hire for the same role later:
Navigate to the paused listing
Review and update any outdated information
Click Unpause Listing
The listing becomes active again (may require renewal if expired)
Important Notes
Pausing is instant—candidates see the change immediately
Your hiring organization information and job details are preserved
Consider pausing promptly to avoid receiving applications for filled positions
Paused listings don't count against any listing limits
FAQs
Should I notify Heritage Web when I fill a position? No notification required. Simply pause the listing yourself through the Publications tab.
What happens to candidates who already applied? Applications submitted through your external system (the Job Website/Application URL) are handled by your recruitment process, not Heritage Web.
Can I mark a position as "Filled" instead of pausing? Currently, the recommended approach is to pause the listing. There's no separate "filled" status.
If I hire someone but they don't work out, can I quickly reactivate? Yes. Unpause the listing at any time. If it's expired, you can renew it to restart the 90-day period.